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Marketing invoices need to clearly separate strategy and creative work from media spend and third-party costs. This free marketing consultant invoice template handles both project-based campaigns and ongoing retainer relationships — with the detail your clients expect.
For agencies and consultants managing client budgets, clear separation between your fee and the client's media spend is non-negotiable. Clients need to understand what they're paying you versus what's being spent on their behalf on ads, influencers, or placements.
Campaign-based invoices should reference the campaign name, the objective, and the channels. Monthly retainer invoices should list what was delivered — a summary of activities and results — so the fee feels connected to the work.
A professional marketing invoice should include all standard invoice elements — invoice number, dates, contact details, and payment terms — plus line items specific to your work. Here are the most common line items for marketing invoices:
Describe your marketing work in plain English — InvoiceFlyer's AI will extract line items, descriptions, and payment terms automatically. Here's how:
Type something like: "Website redesign for Smith & Co, 5 pages, 2 rounds of revisions, $3,500 total, due in 30 days." The AI understands context and generates professional invoice language from plain descriptions.
The AI fills in line items, dates, and payment terms. Review the live preview — adjust any amounts, descriptions, or dates that need tweaking. The form is fully editable.
Click "Export PDF" to download a professionally formatted, print-ready PDF invoice. No watermarks, no email required, no account needed.
Free, instant, and no signup required. Describe your work — AI fills the rest.
✦ Open Invoice GeneratorList your management fee and the media spend as completely separate line items. Media spend is a pass-through at cost; your fee is for managing and optimizing it. Combining them confuses clients about your actual rate.
Monthly in advance, with a clear scope of what's included. Accompany the invoice with a brief activity report from the prior month so clients connect the fee to real deliverables.
Net 14 or Net 15 is standard for monthly retainers. For project-based work, 50% upfront and 50% on delivery is common. Media spend should always be paid in advance.