AI-generated · PDF export · No signup required
Therapists and counsellors need invoices that are clear, professional, and suitable for submission to insurance providers or employee assistance programmes. This free therapy invoice template covers individual sessions, couples therapy, group sessions, psychological assessments, and clinical report writing.
Privacy matters in therapy billing. Your invoice should include enough information for payment processing without including sensitive clinical details. The session type, date, duration, and fee are all that's needed — clinical notes stay in your records, not on the invoice.
For clients seeking insurance reimbursement, therapists may need to include their professional registration number, the client's name, and the diagnostic or procedure codes required by the insurance provider. Make sure your invoice template captures these when needed.
A professional therapy invoice should include all standard invoice elements — invoice number, dates, contact details, and payment terms — plus line items specific to your work. Here are the most common line items for therapy invoices:
Describe your work in plain English — InvoiceFlyer's AI extracts professional line items, descriptions, and payment terms automatically.
Type something like: "3-hour consultation for HR policy review, $450 total, payment due in 14 days." The AI understands context and generates professional invoice language instantly.
The AI fills in line items, dates, and payment terms. Review the live preview and tweak anything that needs adjusting. The form is fully editable.
Click "Export PDF" to download a professionally formatted PDF invoice. No watermarks, no account needed.
Free, instant, no signup. Describe your work — AI fills the rest.
✦ Open Invoice GeneratorTherapist name and professional registration number, client name, session date and duration, type of therapy, fee, and any required diagnostic or procedure codes. Check with the specific insurance provider for their requirements.
A late cancellation or missed session fee (typically the full session rate) should be listed as a separate line item with the date and 'Late cancellation / Did not attend' as the description. State this policy clearly in your initial agreement.
Both models are used. Invoicing in advance (weekly or monthly) creates payment security. Invoicing after completed sessions is more common for NHS-adjacent or EAP work. For private practice, advance payment or same-session payment is recommended.