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Translation invoices need to specify the source language, target language, word count or page count, and the agreed rate. This free translator invoice template covers per-word, per-hour, and per-page billing models — as well as interpretation services, proofreading, and localization work.
For per-word billing, always reference the source word count as agreed before the project. Disputes about word count are one of the most common issues in translation billing — locking the count in writing on your invoice protects both parties.
Rush fees, specialized subject-matter premiums (legal, medical, technical), and DTP formatting charges are all legitimate additions to a translation invoice. List them as separate line items with a brief explanation so clients understand what each charge covers.
A professional translation invoice should include all standard invoice elements — invoice number, dates, contact details, and payment terms — plus line items specific to your work. Here are the most common line items for translation invoices:
Describe your work in plain English — InvoiceFlyer's AI extracts professional line items, descriptions, and payment terms automatically.
Type something like: "3-hour consultation for HR policy review, $450 total, payment due in 14 days." The AI understands context and generates professional invoice language instantly.
The AI fills in line items, dates, and payment terms. Review the live preview and tweak anything that needs adjusting. The form is fully editable.
Click "Export PDF" to download a professionally formatted PDF invoice. No watermarks, no account needed.
Free, instant, no signup. Describe your work — AI fills the rest.
✦ Open Invoice GeneratorPer-word rates are most common for document translation — typically $0.08–$0.25 per word depending on language pair and subject matter. Interpretation is usually hourly. Proofreading is often per hour or a flat rate per page.
Yes — a minimum project fee (typically equivalent to 500–1,000 words) is standard for small jobs to ensure the project is worth your time. List it clearly on your invoice as 'Minimum project fee'.
Specify the event type (conference, court, medical), date, duration (including preparation time), and whether consecutive or simultaneous interpretation was provided. Include travel time and expenses as separate line items.