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Video production involves multiple distinct phases — pre-production planning, shooting, editing, colour grading, sound design, and delivery. A professional videographer invoice captures all of these separately so clients understand the full scope of what goes into their video.
Many videographers undercharge because they only bill for shoot time, forgetting that post-production often takes 3–5x as long. Itemizing editing and colour grading separately — with estimated hours — makes these costs visible and eliminates the perception that you're overcharging.
Music licensing, stock footage, and equipment rental are often billed as pass-through expenses. These should appear as separate line items with receipts available on request, not buried in a flat rate.
A professional video invoice should include all standard invoice elements — invoice number, dates, contact details, and payment terms — plus line items specific to your work. Here are the most common line items for video invoices:
Describe your video work in plain English — InvoiceFlyer's AI will extract line items, descriptions, and payment terms automatically. Here's how:
Type something like: "Website redesign for Smith & Co, 5 pages, 2 rounds of revisions, $3,500 total, due in 30 days." The AI understands context and generates professional invoice language from plain descriptions.
The AI fills in line items, dates, and payment terms. Review the live preview — adjust any amounts, descriptions, or dates that need tweaking. The form is fully editable.
Click "Export PDF" to download a professionally formatted, print-ready PDF invoice. No watermarks, no email required, no account needed.
Free, instant, and no signup required. Describe your work — AI fills the rest.
✦ Open Invoice GeneratorInclude 1–2 rounds of revisions in your base rate, then charge an hourly rate for additional changes. Specify this in the invoice notes and your project brief.
Standard delivery formats (MP4 H.264) should be included. Additional formats, raw footage delivery, or masters for broadcast can be charged as extras.
Use a day rate for filming, then list post-production phases as separate line items. This structure is industry standard and clearly communicates the scope of work.